We are pretty worried about using it until we know how to do this. when one computer makes changes, it syncs to the server and when each other person then logs on they want to sync the information from the server. I hope this makes sense? What we want to know how to do is to make sure that computers always sync the right way with the online version i.e. At this point the online server showed folder 2 but had also brought back folder 1 - loosing all the changes done on Wednesday. ![]() ![]() Then later in the morning when user B synced she did get a conflict resolution error but one which you could only click ok to. The server was showing the changes made by both user A and B. Backup Zotero to a second hard disk or computer. When users C and D checked there computers they could see the changes user B had made but not user A from Wednesday. Sync the data via Zotero’s cloud service and the files via a local network (wireless or wired). She added a new folder (folder 2) to which she added new articles. Yesterday, User B synced on her computer which still did not show the changes. However the Zotero server did show the changes. When the rest of the users synced their own computers they could not see these changes. He filed all of the documents from folder 1 into other folders, removing each item from folder 1 as he did so. So your experience may help me decide one way or another.User A made changes to folders on Wednesday. Then the individual markdown notes for topic A, B, C, and projects X, Y, Z, all have links to the md note of that PDF. Then perhaps using plugin for mdnotes create a md reference to that PDF. Option 1: Sync Libraries Using the Zotero Server Zotero Documentation recommends this method as 'the best' way to use Zotero on multiple computers. All libraries are set to sync by default. If not, click in the Sync column to enable syncing for that library. Now, I am thinking of just having a flat folder hierarchy to store the PDFs and yet remain accessible to Zotero and/or Zotfile. In the Sync pane pane of the settings in the Zotero desktop app, click Choose Libraries and make sure that the library you're trying to sync has a checkmark next to it. And also relevant to your projects X, Y, and Z.īefore Zotero and Obsidian, I wonder whether I should have a storage hierarchy independent of the topics and projects or I should simply duplicate the PDFs and put the copies in the relevant topic and project folders. This will allow you to sync your references between your computer and the Zotero cloud. maybe an article may be related to topic A, B, and C. When using the desktop version of Zotero, you will need to sign in to connect to the account you created online. Sometimes you come across a pdf or some document and it hits on several topics e.g. And because my Zotfile-generated folders also have the citekey, I’m not too worried about not being able to find stuff.Įven with both a good document storage system and a Digital Asset Management System (DAM), it take tame to search for documents when there are multiple documents with the same topics belonging to different research objectsĬan you briefly expand a bit more on your system? My issue with typical folder hierarchy is that it kinda forces a file to only have 1 direct parent (i.e. Because the export with mdnotes, I now also have information about the collections in my notes. My naming convention for my notes usually includes the citekey (or links or references it). My strategy for that is encoding everything with citekeys: I have a bib file for my entire library, so I know what the citekey is with respect to the paper. ![]() Having said that, there are indeed limitations (not possible to organize folders based on collections) and yes, if Zotero eventually dies, that collection “classification” will die with it. It works perfectly 3) If you still use google drive for other purposes, you can just create a subfolder inside zoteros 'storage' sub-folder with your stuff. It might not work for your particular use case, given that you’re using it for things other than references and other types of files, but it is also not impossible. Thats it zotero itself will keep the database updated and synced between all your accounts, and google drive will keep the attached files folder synced. Using Zotfile it’s possible to create some structure based on the wildcards it supports, and it’s possible to add some of the metadata in the filenames. ![]() To set up Sync: In Zotero, go to the Zotero Preferences menu (Edit > Preferences in Windows, Zotero > Preferences in macOS). You will be using a lot of time searching for single documents if Zotero for some reason got deprecated. In order to back up your citations to the Zotero cloud and sync your library between computers, youll need to set up Zotero Sync with your account.
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